General Data Protection Policy
(GDPR)
Right Location Portal – Company No: EE56601a
Effective
Date: [Insert Date]
1. Introduction
Right Location Portal ( “the Company”) is committed to protecting and
respecting your privacy.
This policy outlines how we collect, store, use, and protect your personal data
in compliance with the General Data Protection Regulation (EU) 2016/679 (GDPR)
and Cyprus Law 125(I)/2018.
2. Who We Are
Right Location Portal
16 Kitiou, Kiti, Larnaca 7550, Cyprus
Company Number: EE56601a
Email: info@rightlocationsportal.com
Tel: +357 96723777
We assist overseas landlords with property management in Cyprus, including
tenant liaison, rent collection, maintenance, and legal coordination.
3. Data We
Collect
We may collect and process the following personal data:
– Clients (Landlords): Name, contact details, passport/ID, ownership documents,
banking information (for rent transfers).
– Tenants: Name, contact details, passport/ID, rental agreements, payment
history.
– Suppliers/Service Providers: Name, contact details, invoices, contracts.
– Website Users (if applicable): Name, email, IP address, cookies, contact form
data.
4. Purpose of
Data Processing
We collect and process data to:
– Provide property management services
– Comply with legal obligations (e.g., tax, rental regulations)
– Communicate with clients and tenants
– Maintain accurate records
– Improve our services and website functionality (if applicable)
5. Legal Basis
for Processing
We rely on the following legal grounds:
– Performance of a contract (e.g., rental agreements, landlord services)
– Legal obligations (e.g., tax compliance)
– Legitimate interests (e.g., business administration, client relationship)
– Consent (where explicitly required, such as for email marketing)
6. Data Sharing
We do not sell or rent personal data. We may share data with:
– Legal representatives (e.g., solicitors acting under POA)
– Accountants or auditors
– Banks (for rent deposits)
– Government authorities, if legally required
– IT service providers (e.g., for email or data backup)
All third-party service providers are GDPR-compliant and bound by
confidentiality obligations.
7. Data Retention
We retain data only for as long as necessary:
– Rental and financial records: up to 7 years (as per Cyprus law)
– Identification documents: for the duration of the tenancy or client
relationship + 2 years
– Email and correspondence: up to 5 years unless otherwise required
8. Your Rights
Under GDPR, you have the right to:
– Access your data
– Correct inaccurate data
– Request erasure of your data (“right to be forgotten”)
– Restrict processing
– Object to processing
– Data portability (for data provided by you)
– Lodge a complaint with the Cyprus Data Protection Commissioner:
https://www.dataprotection.gov.cy
To exercise your rights, please contact us at [Insert Contact Email].
9. Data Security
We take appropriate technical and organizational measures to safeguard your data,
including:
– Secure email and storage systems
– Password-protected devices
– Physical security at our premises
– Staff confidentiality agreements
10. Cookies and
Website
If our website uses cookies, users will be notified via a cookie banner and
provided with the option to accept or manage their preferences.
For more details, refer to our Cookie Policy.
11. Changes to
this Policy
We may update this policy from time to time. Updates will be posted on our website
with the revised date.
12. Contact
If you have any questions about this policy or wish to exercise your rights,
please contact:
Maria Berriman
Right Location Portal
Email: info@rightlocationsportal.com
Tel: +357 96723777